Overview
In accordance with the Gledhill School Council (the Council) and Ontario legislation specific to school councils, elections will be held for specific Council roles within 30 days after the start of each school year (i.e. late September or early October). A brief description of each role is provided below.
Please note the following:
▪ All Parents/Guardians of a student enrolled at Gledhill are automatically designated as a Parent Member of the Council and have the right to vote on Council-related issues and elections.
▪ The term of office for each role is one calendar year (i.e., September to September). The roles require attendance at most school council meetings and may require discussion and updates to be provided at the Council meetings.
▪ The three mandatory positions on the Council are Chair/Co-Chair, Secretary and Treasurer. The additional roles outlined below reflect the current needs of the school, the community, and the Council and may change over time.
▪ Additional information about the Council can be found here
Gledhill School Council Role Descriptions:
Chair / Co-Chair – provides leadership and guidance to the Council, liaises with the Principal and Vice Principal on School Council related matters, and represents the Council at external Toronto District School Board (TDSB) meetings, as required. Please see the specific responsibilities of this role at the end of the document.
Secretary – provides organizational oversight for the Council, including attending and taking minutes at each School Council meeting, preparing these minutes for draft review, and assisting in the creation and sharing of meeting agendas. The Secretary also ensures that agendas and minutes are shared on the School Council website. Please see the specific responsibilities of this role at the end of the document.
Treasurer – responsible for maintaining the School Council financial records including issuing cheques, making bank deposits, preparing financial statements (including annual statements to the TDSB), and bank account reconciliations. The Treasurer is a signatory on the bank account. Please see the specific responsibilities of this role at the end of the document.
Gledhill School Council
Parent Engagement Chair – leads activities to inform and gain input from parents regarding activities of the Council, the school, and the TDSB. The Parent Engagement Chair also acts as a point of contact to assist parents, if/when required, by providing information about Council and school activities and connecting parents with available resources.
Communications Chair – works with and provides leadership to a Communications Committee made up of other parents to communicate Council, school and TDSB information to the Gledhill community of parents and teachers, using a variety of communications channels (website, twitter, school bulletin board, etc.).
Fundraising Chair – oversees and coordinates fundraising activities by organizing and implementing a fundraising plan and working with fundraising leads and committees for various fundraising initiatives. Funds raised via this role are key to student enrichment activities at Gledhill.
Grants Chair – seeks out available grant opportunities, determines if the grant would be advantageous to the school, and leads the preparation and submission of grants on behalf of the Council, with input and support from various people (parents, teachers, Principal/Vice Principal), as required.
Healthy Kids Chair – plans for and implements initiatives, with input and support from the School Council, with the aim to support and improve the health and wellbeing of students at Gledhill.
School Improvement Chair – determines opportunities for the Council to assist Gledhill in improving the physical space at the school and leads any improvement efforts on behalf of the Council.
Volunteer Chair – oversees the recruiting of volunteers for Council events, including fundraisers and activities, and works with event leads to ensure that events are supported by volunteers, as required. Ward and School Advocacy Chair – attends Ward 16 School Trustee meetings and other related meetings, if required, and reports back to the Council on relevant information and learnings.
Eco Chair – plans for and implements eco initiatives at the school with input and support from the School Council, and may support current eco school initiatives such as assisting with the school garden.
Governance Chair – is responsible for planning for and overseeing the Council elections as per the legislative and School Council Bylaw requirements.
Don’t have time for an Executive role, but want to volunteer? We are always in need of dedicated parent volunteers who can provide support in a variety of ways see HERE for more opportunities.
Updated Sep 2023
The Gledhill Guardian 