Council Member Roles

Gledhill School Council Role Descriptions:

Elected Roles:

Chair/Co-Chairs – Provide leadership and guidance to the Executive Committee and liaise with the Principal and Vice Principal on School Council related school matters. Responsibilities also include overseeing School Council initiatives and providing guidance and support to sub-committees, chairing School Council meetings (minimum of four per a year) including leading the development of meeting agendas, and representing School Council at various external TDSB meetings.

Treasurer – The Treasurer is responsible for maintaining the School Council financial records including issuing cheques, making bank deposits, preparing financial statements (including annual statement to TDSB) and bank account reconciliation. The Treasurer is a signatory on the bank account. The Treasurer also provides administrative support to School Council fundraising endeavours. Key candidate requirements include comfort with and basic understanding of bookkeeping and accounting principles.

Secretary – The Secretary attends and takes minutes at each School Council meeting. The Secretary prepares these minutes for draft review before each subsequent meeting and assists in the creation and sharing of meeting agendas. The Secretary also works with the Communications Team to ensure agendas and minutes are shared in approved form on the School Council website.


Parent Engagement – leads activities such as “Coffee and Conversation” to gain input from parents regarding activities of the Council, the school, and the TDSB and to foster an environment of diversity and inclusion. They act as a point of contact to parents by providing information about Council and school activities and connecting parents with available resources.

Communications – works to communicate Council, school and TDSB information to the Gledhill community of parents and teachers, using a variety of communications channels (blog, Facebook, Twitter, school bulletin board and paper notices). This includes posting the daily announcements to

Fundraising – oversees and coordinates fundraising activities by organizing and implementing a fundraising plan and working with fundraising leads and committees for various fundraising initiatives. Funds raised via this role are key to student enrichment activities at Gledhill. Events include things like Family Fest, pizza lunches and family movie nights.

Grants – seeks out available grant opportunities, determines if the grant would be advantageous to the school, and leads the preparation and submission of grants on behalf of the Council, with input and support from various people (parents, teachers, Principal/Vice Principal), as required.

Healthy Kids – plans for and implements initiatives, with input and support from the School Council, with the aim to support and improve the health and wellbeing of students at Gledhill. Includes coordination of events such as the annual Skate Day.

School Improvement – determines opportunities for the Council to assist Gledhill in improving the physical space at the school and leads any improvement efforts on behalf of the Council.

Volunteer Coordination  – oversees the recruiting of volunteers for Council events, including fundraisers and activities, and works with event leads to ensure that events are supported by volunteers, as required.

Ward and School Advocacy – attends Ward 16 School Trustee meetings and other related meetings, if required, and reports back to the Council on relevant information and learnings.

ECO  – plans for and implements eco initiatives at the school with input and support from the School Council, and may support current eco school initiatives such as assisting with the school garden. Includes coordination of events such as the annual Bike Rally.

Governance – is responsible for planning for and overseeing the Council elections as per the legislative and School Council bylaw requirements.

Remote School Rep –  leads conversations and actions to gain input from parents whose children attend TDSB Virtual Schools (with Gledhill remaining the “home school”) regarding activities of the Council, Gledhill School and the TDSB; and to promote the ongoing inclusion and engagement of remote school families. They act as a liaison between remote-learning and in-school families to bring the issues, interests and voices of remote-learning families to council discussions. This position works closely with the Parent Engagement Rep/Committee.

Don’t have time for an Executive role, but want to volunteer? We are always in need of dedicated parent volunteers who can provide support in a variety of ways see HERE for more opportunities.