Did someone say “Pizza, Childcare and Conversations with Adults?” School Council Meeting tonight – 6pm

Yes, it’s true!

Our first School Council Meeting of the year is tonight in the library on the 2nd floor – 6pm -7:30pm.

Tonight’s Agenda

6:00pm to 6:30pm (housekeeping items)

Approval of previous meeting minutes – June 7, 2016 (5 minutes)


Chair Updates – Parent Engagement, Communications, Fundraising, Grants, Healthy Kids, Volunteer, Parent Class Representatives, Ward and School Advocacy, Eco, Governance (25 minutes)

* Pizza lunch dates

* Movie night dates

6:30pm to 7:30pm (main agenda items)

Welcome and introductions (10 minutes)

Principal’s update (10 minutes)

* September class reorganization update

Council position elections for 2016/17 (30 minutes – FOR DECISION for positions not needing voting)

* Update about process

* Overview of positions

* Confirm next steps and timing

Other Business (10 minutes)


Upcoming dates

* TBC once this year’s Council is in place

Each Gledhill parent brings their own set of unique skills and experiences and we encourage everyone to consider where theirs could be helpful to the council.

Council roles are one year terms, so executive positions which need filling each September are:

Chair / Co-Chair – provides leadership and guidance to the Council, liaises with the Principal and Vice Principal on School Council related matters, and represents the Council at external Toronto District School Board (TDSB) meetings, as required. People are welcome to put their name forth as a single Chair or two people can choose to put their names forth as a Co-chair partnership.

Secretary – provides organizational oversight for the Council, including attending and taking minutes at each School Council meeting, preparing these minutes for draft review, and assisting in the creation and sharing of meeting agendas. The Secretary also ensures that agendas and minutes are shared on the School Council website.

Treasurer – responsible for maintaining the School Council financial records including issuing cheques, making bank deposits, preparing financial statements (including annual statements to the TDSB), and bank account reconciliations. The Treasurer is a signatory on the bank account. (Note: Our outgoing 2015/2016 Treasurer will be available to help anyone interested in assuming this role)

Additional Chair Positions which need filling include:

Parent Engagement Chair, Communications Chair, Fundraising Chair, Grants Chair, Healthy Kids Chair, School Improvement Chair, Volunteer Chair, Parent Class Representatives Chair, Ward and School Advocacy Chair, Eco Chair,  and Governance Chair.

Full Descriptions of the electable roles can found here:


If you are interested in putting your name forth for a position, please complete this declaration form and submit it to the office before dismissal on Thursday, Sept 22 or at the meeting tonight.


We will discuss the role of School Council and review our elected positions. At that point, anyone interested in putting their name forward for a council role will be encouraged to do so and voting will take place. All parents are welcome and encouraged to attend regardless of whether they are interested in holding an elected position or not.

Can’t make the meeting? No worries. You can fill out your voting ballot in the school office from Friday, Sept 23 through Tuesday, Sept 27. Results will be announced on Wednesday, Sept 28th.

If you have any questions about the elected council positions, please email us at thegledhillguardian@gmail.com

We look forward to seeing you tonight!


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